Terms and Conditions

Last updated: 20/01/2024

Please read these Terms and Conditions carefully before applying for the Xmas in Embrace tango event.

  • Registration requests are only accepted through the registration form on the website.
  • Registering as a couple means each partner must fill in the form separately and name the other as his/her partner.
  • You will receive a reply within 14 days. If we are not able to accept a registration within 14 days we will add it to the waiting list. We will get in touch again when a vacant spot opens up.
  • With the acceptance of your registration, payment details will be given allowing 10 days time to issue your payment. We will not send reminders. Your spot may be lost and given away if your payment is not received within 10 days. Payments prior to our notification can not be accepted.
  • Please take care of possible transfer fees. Any money transaction fees have to be paid in addition to the full-pass price.
  • Having received the transfer in full and in time your participation will be confirmed.
  • Confirmation for couples can only be sent when the amount for both partners has been received in full.
  • Payment must be made by bank transfer after the acceptance email.
  • There is no claim for refunding for booked encuentro places.
  • Note that places are personal and cannot be transferred to other persons  or cannot be used by different persons for different parts of the event.
  • It is not possible to change a couple registration to a single registration. Cancellation is possible only for both.
  • In case of emergencies a refund request and/or request of transferring a ticket to another dancer/partner can be submitted until one month before the event. In order to transfer a ticket we need to receive and accept the new registration. There is no claim for transferring a ticket to another partner/dancer.
  • Within two weeks before the event, we are not able to process any requests regarding cancellations or change of partners. Therefore, no refund or change of partners is possible.
  • Access to the event is granted only to confirmed participants. Without completed registration process and a confirmed place participation is not possible.


  • With the event registration, the participant agrees to the storage of its provided data by the organiser.
  • Stored Participant’s data will only be used for registration processing and information related to the event. The data will never be given to third parties.


  • The Organiser is not liable for any personal injury or property damage arising from or in connection with attendance at the event or participation in any event activities.
  • The Organiser assumes no responsibility for any losses due to theft or loss of equipment and articles or other personal property.
  • The Organiser is not liable for any damage suffered while traveling to and from the encuentro venue, including damage in relation to self-organised carpooling.
  • In case of dangerous, disrespectful or disturbing behaviour the organisation reserves the right to suspend the participation.

Photographing and recording at the event

  • The Participant acknowledges and understands that the Organiser may undertake image and tone recordings at the event.
  • The Organiser may broadcast, distribute or otherwise make the recordings publicly available (social media, Sélys Milonguero owned websites, print material) and use it to promote the event as far as allowed under applicable law. The Participant will not receive any remuneration.
  • The Participant acknowledges and understands that he or she may undertake recordings at the event for personal use only.
  • If the Participant would like to broadcast, distribute or otherwise make publicly available the recordings, he or she can do so as far as allowed under applicable law.

Contact Us

  • If you have any further questions which are not covered above, get in touch with us by writing an e-mail to: info@xmas-in-embrace.be
  • Please mind that we do not support phone, SMS, Facebook, Messenger or WhatsApp communication regarding the registration process.

Acknowledgement and Acceptance

  • The Participant acknowledges and accepts these Terms and Conditions with the online registration.